Fully Managed AI & Data Services for Growth Companies

Grow better by turning AI into your unfair advantage.

We know what it's like to make million-dollar decisions on processes held together by duct tape. Decisions get delayed and opportunities get missed. So we built the done-for-you system that fixes that, starting with a solid data foundation, layering in customized AI, and delivering solutions that drive tangible impact: incremental revenue, improved retention, and reduced overhead.

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9:41 ▲ ▼ ●●●●
# propelytics-insights
AI
Rocket (Propelytics AI) Today 9:00 AM
Good morning, John! Here's your daily intelligence briefing for Tuesday, Apr 22.
💰 ARR & Growth
Net new ARR this month is tracking at $284K, up ↑ 22% vs. last month. Revenue from existing customers is growing faster than revenue from new signups, for the third month running. Projected quarterly ARR close: $12.8M.
📊 Retention
NRR is holding at 118%, up 3pts this quarter. Enterprise segment driving expansion. Mid-market churn ticked up slightly this week. 2 accounts flagged for low engagement in the last 21 days.
⚠️ Churn Risk
3 accounts at elevated churn risk (combined ARR $420K). Low product adoption and no logins in 14+ days. Account team follow-up recommended this week before renewal conversations begin.
⚡ Action Required
CAC payback on Paid channel extended to 19 months based on last 60-day cohort. Referral and organic are at 7 months. Recommend shifting 20% of paid budget to referral activation this quarter.
The Propelytics System

Your data, unified. Your growth, accelerated.

We're built different, intentionally. Unlike a tool you configure yourself, maintain yourself, and lose access to the moment you cancel, we handle everything for you. We set up your data foundation, build and calibrate your AI, and deploy systems that surface critical business intelligence so your team can move faster. You don't have to waste time managing fractured data sources. You get a system that delivers answers, and you own your IP permanently.

Customer intelligence
Know who your most valuable customers really are, where they came from, and why they stay. We surface LTV by cohort, repeat revenue signals, and the early warning signs, from support friction to engagement drop-off, that tell you who is at risk before they leave.
Unit economics and profitability
Revenue is vanity. Unit economics is sanity. We surface your LTV:CAC ratios, CAC payback periods, and gross margin by product, channel, and customer segment, so every growth decision is grounded in what your business can actually sustain, not just what looks good in a board deck.
Cloud data modernization
Manual exports, spreadsheet merges held together with hope, and integrations that break every time someone edits the wrong column. Sound like a Tuesday? We build and manage your end-to-end ETL pipelines, moving data from your CRM, product, billing, and support tools into a structured Google Cloud and BigQuery environment. Clean, normalized, reliable data, ready for analysis and AI the moment you need it.
AI automation and predictive insights
Once your data foundation is in place, the AI takes over. We deploy machine learning models that predict churn before it happens, score accounts for expansion readiness, and trigger automated workflows so your team acts on the right signal at the right time, without anyone having to remember to check a dashboard.

Real results. Real clients. No "up to X%" claims.

+28%
Customer LTV lift, Sportswear Brand
case study
$4M
Incremental ARR, FinTech
case study
+11%
Customer LTV lift, B2B SaaS
case study
What you have today
  • Data scattered across Salesforce, Stripe, Mixpanel, and a spreadsheet nobody can find
  • Three teams walking into the same meeting with three different numbers
  • Problems detected weeks after they started costing you
  • Insights buried in dashboards nobody has time to interpret
  • No unified view of how decisions in one area affect the rest of the business
  • Reports that tell you what happened, not what to do
vs.
What Propelytics deploys
  • We build your proprietary AI system and connect all your data sources
  • We run AI workflows that detect signals and opportunities 24/7
  • We flag anomalies before they become expensive problems
  • We surface plain-language decisions when they matter
  • We maintain and improve the system so it compounds over time
  • We interpret every finding so you never have to decode raw data
Why this matters

Building this kind of data infrastructure used to mean hiring an entire team, spending months getting it right, and then maintaining it indefinitely. We spent a decade doing exactly that inside Fortune 500s. Now we do it all for you, at a fraction of the cost, so you can focus on running your business while we surface what's actually driving growth and what's quietly costing you.

What to Expect

Your first 90 days with Propelytics

In 90 days, we build, connect, and calibrate your entire data intelligence system. You don't configure anything. You don't manage anything. We handle it all and start delivering insights within the first two weeks.

01
Days 1–30

Data foundation and cloud setup

Outcome: a fully built data warehouse in Google Cloud and BigQuery, with your CRM, product, billing, and support tools all connected, cleaned, and flowing into a single source of truth you own permanently.
  • We audit all your existing data sources and identify gaps
  • We build your end-to-end ETL pipelines into Google Cloud and BigQuery
  • We normalize and de-duplicate data across all connected tools
  • We establish baseline KPIs across revenue, retention, and unit economics
  • We configure your cloud environment so you own the infrastructure permanently
End of month deliverable
A fully operational cloud data warehouse with clean, connected data and a diagnostic showing exactly where revenue is leaking and where your biggest growth opportunities are hiding. Clients average $180K in recoverable value identified in month one alone.
02
Days 31–60

AI deployment and intelligence

Outcome: your proprietary AI agent is live, running daily across your data warehouse, surfacing churn risk, expansion opportunities, and unit economics signals before they become expensive problems.
  • We deploy machine learning models calibrated to your business data
  • We activate churn prediction and expansion scoring across your customer base
  • We surface LTV:CAC ratios and payback periods by segment and channel
  • We build automated workflows triggered by your most critical signals
  • We deliver weekly AI insights directly to your team, no setup required
End of month deliverable
First AI-generated insight report with specific revenue opportunities identified, churn risks flagged, and automated workflows live. Clients typically take their first data-driven action within 72 hours of this deliverable landing.
03
Days 61–90

Compound and scale

Outcome: your AI system is refined on 60 days of live data, predictive models are sharper, automated workflows are running, and your team is making faster, more confident decisions without any manual data work.
  • We refine predictive models based on live performance data
  • We expand automated workflows across your highest-impact use cases
  • We activate advanced customer intelligence signals by cohort and segment
  • We deliver a full unit economics review across all revenue streams
  • We finalize your 12-month AI and data roadmap together with your team
End of month deliverable
90-day impact review versus baseline, covering ARR impact, churn reduction, and efficiency gains. Clients average a 20–35% improvement in retention and a measurable reduction in manual data work by close of day 90.
Sound familiar?

You've been here before. So has every company we've worked with.

01
Your product, sales, and CS teams are each working from different data
Product is looking at usage metrics. Sales is working off CRM data. CS is reacting to support tickets. None of it is connected. So when churn spikes or a renewal goes sideways, nobody saw it coming and nobody agrees on why.
02
You have the tools. You still don't have the answers.
You've invested in Salesforce, Mixpanel, Stripe, and a BI tool nobody fully adopted. Each one shows you a slice. But the insight that matters, the one connecting a product usage drop to a renewal risk three months out, isn't in any of them.
03
By the time the problem shows up, it's already expensive
Churn that was visible in the data six weeks before the cancellation email. Expansion opportunities your team never spotted because nobody was looking. CAC climbing quarter over quarter while the pipeline still looked healthy. Your current tools report what happened. Propelytics detects what's about to.

"They came in, asked the right questions, and immediately started identifying inefficiencies, without needing to be hand-held. What stood out was how quickly they understood our ecosystem and built a measurement framework that gave us real clarity on performance. For the first time, we could prove the value of our investments in language every stakeholder understood, and it directly helped us secure additional budget. They felt more like an internal partner than an external consultant."

Fab S., Director of Marketing, ASICS
Why Propelytics

Built different. On purpose.

Every team we work with has bought a tool that promised unified data, hired a consultant who delivered a report, or built an internal data function that got buried in maintenance. These aren't marketing claims. They're structural differences in how we operate.

Start with an ROI audit
✦
Founder-led, always
You work directly with the founder of Propelytics, not handed off to a junior analyst after onboarding. The person who sold the engagement is the person doing the work.
✦
Pause or cancel anytime
No 12-month lock-ins. No exit penalties. Month-to-month engagements, because the best way to earn long-term clients is to never trap short-term ones.
✦
Money-back guarantee
If we don't hit the agreed target, you get your money back. Every engagement is anchored to clear success metrics, not vague "strategic alignment."
✦
You own the system permanently
The agent we deploy, the data connections we build, and the intelligence models we train are yours permanently. Unlike a SaaS subscription, the system keeps running long after our engagement ends.
✦
AI with human judgment
The agent runs the observation, detection, and reasoning layer 24/7. The human expertise determines what the agent looks for, interprets the findings, and makes the calls that require judgment. That combination is what turns data into revenue.
✦
Unlike a tool. Unlike an agency.
Tools surface data and leave interpretation to you. Agencies deliver reports and leave execution to you. We do both. We build the system, run it, interpret every finding, and tell you exactly what to act on. You show up for the decisions, not the data work.

Results from real engagements using our ROI Growth Mapping framework

Specific metrics from actual client work. We don't publish generic "up to X%" claims.

Retail: Sportswear

Direct-to-consumer brand with attribution gaps and declining repeat purchase rate

+28%
Lift in customer LTV across all acquisition cohorts

Identified that the brand's highest-ROAS Meta campaigns were producing their lowest-LTV customers. Reallocated budget toward channels producing 2.1× higher 12-month value, and uncovered a discount strategy that was acquiring customers at a structural loss.

case study
FinTech

Financial services platform with retention challenges and unclear attribution

$4M
Incremental annual recurring revenue unlocked

Built an integrated LTV model that identified a high-value customer segment being systematically underserved. Combined with improved attribution, enabled budget reallocation that unlocked $4M in incremental ARR within 12 months of engagement.

case study
B2B SaaS

Software company with churn pressure and declining NPS across key cohorts

+11%
Customer LTV lift alongside +7% improvement in NPS score

Mapped the full customer journey to identify lifecycle drop-off points invisible in existing dashboards. Built a retention trigger system that reduced early-stage churn and improved long-term expansion revenue across all cohorts.

case study
Not for everyone

Who this is built for, and who it isn't

This is built for you if
  • You're a SaaS company or growth-stage brand doing at least $3M in ARR or annual revenue
  • Your teams are each working from different data and spending too much time reconciling rather than acting
  • You've outgrown spreadsheets but aren't ready to hire a full internal data team
  • You want a system that detects problems before your dashboard does
  • You're a founder or exec who needs everyone in the room working from the same numbers
  • You've bought analytics tools that showed you charts but never told you what to do
This probably isn't the right fit if
  • You're under $3M in ARR or annual revenue. The ROI won't be there yet.
  • You need a media buyer, campaign manager, or hands-on execution agency
  • You want a one-time report rather than a system that runs continuously
  • Your team can't commit 4–5 hours per week in month one for setup and alignment
  • You need a large agency with 50+ person teams and multi-channel execution
Service Tiers

Straightforward pricing. No lock-ins.

All tiers are month-to-month. Pause or cancel anytime. First month structured as 50% upfront, 50% on delivery to align incentives from day one.

Sounding Board
For execs who want a sharp, experienced thought partner to pressure-test their thinking
$3,550+
per month · pause or cancel anytime
  • Two 30-minute strategy calls per month
  • 1:1 with senior Propelytics advisor
  • Async Q&A with same-day response
  • Reschedule up to 48 hours prior
Start subscription
Most Popular
Expert Consultant
For SaaS companies and growth-stage brands ready to replace guesswork with a proprietary AI data system built around their business
$12,000+
per month · pause or cancel anytime
  • Proprietary AI system built and calibrated to your business
  • Cloud data infrastructure built on Google Cloud and BigQuery
  • Customer intelligence, unit economics, and AI automation connected
  • We handle everything: data connections, AI calibration, and insight delivery
  • You own the system permanently. No SaaS lock-in, ever
  • Money-back guarantee if targets aren't hit
Start with a free audit
Embedded Partner
For high-growth companies that want a fully embedded AI data partner driving performance across the entire business
Custom
scoped to your needs · pause or cancel anytime
  • Full AI system deployed across your data, product, and revenue stack
  • Predictive churn modeling, expansion scoring, and AI-powered forecasting
  • Proactive insight delivery with recommended actions on a defined cadence
  • Dedicated strategic sessions with your leadership team
  • Continuous AI refinement as your business scales
Start with a free audit

Questions we get asked most

Still unsure? Book a no-obligation 25-minute audit and get your questions answered directly by the founder.

How does the AI system actually work?
The system runs on a daily cadence across your connected data sources. Each cycle it pulls fresh data, compares it against rolling baselines, and uses AI reasoning to detect anomalies and signals that isolated tools miss. It then prioritizes findings by revenue impact and delivers plain-language summaries to whoever needs to act. No dashboard to log into, no analyst required to interpret. The agent gets smarter the longer it runs as its baselines and context deepen.
Which data sources does it connect to?
For SaaS companies: Salesforce, HubSpot, Stripe, Mixpanel, Segment, Intercom, Zendesk, and your product database. For ecommerce and DTC brands: Shopify, Meta, Google, TikTok, Klaviyo, and inventory or fulfillment systems. For both: QuickBooks, Xero, BigQuery, and any custom data source via API. We configure everything in month one based on what you have. Most clients are fully connected within the first two weeks.
How does the engagement actually work?
We start with a strategy call to assess your data infrastructure and identify where the biggest opportunities are. From there, we handle all the build, setup, and ongoing management. You don't need a technical team or a data background. If you move forward, 50% of the first month's fee is due upfront, with the remaining 50% on delivery. All work is tracked in a shared project tool with async updates, recorded walkthroughs, and a monthly live call at minimum.
Why wouldn't I just hire a data team internally?
Building the kind of data intelligence Propelytics deploys typically requires 3–4 senior hires at $130K+ each, plus months of setup work you'd have to manage indefinitely. With us, you get that capability from day one, without the headcount, the overhead, or the hiring cycles. We do the work. The system we build keeps running after our engagement ends. It doesn't resign.
Who will I actually be working with?
You work directly with the founder of Propelytics throughout. We bring in vetted specialists for specific integrations when needed, but they work to the same standards and the founder remains your primary point of contact. You will never be handed off to an account manager who wasn't part of your onboarding.
What does the money-back guarantee cover?
Every engagement is anchored to clear success metrics agreed at the start: specific outcomes defined, revenue impact targets set, and measurable results committed to in writing. If we don't hit the agreed target, you get your money back. This is structured into the engagement agreement, not a marketing claim.
How much of my team's time does this require?
Very little. Month one requires around 4–5 hours per week from your key stakeholders for data access, KPI alignment, and onboarding. We handle everything else. Month two drops to 2–3 hours. By month three, most clients spend 1–2 hours per week reviewing our findings and making decisions. We do the work. You make the calls.
Start here

Find out what your data isn't telling you

A free 25-minute audit where we do the analysis for you. We show you exactly where revenue is leaking, what your current tools are missing, and what we'd build to fix it. No homework required on your end.

Get your ROI audit Take the 2-min readiness assessment

No pitch. No pressure. If you qualify, we'll respond within 1 business day.